Bulk Uploading Candidates to Analysis (Manually)

Last updated: July 28, 2025

Feature Overview

The bulk upload feature allows you to add multiple candidate applications to an existing analysis simultaneously, streamlining the process of importing large numbers of candidates for evaluation. Once uploaded, candidates are automatically processed against the analysis requirements you've previously configured, eliminating the need to manually add and analyse each candidate individually. This feature supports both individual file uploads and bulk selection of multiple candidate files.

Available Actions

This feature enables you to perform the following actions:

  1. Upload multiple candidates simultaneously - Add several candidate files at once to an analysis

  2. Select individual or bulk files - Choose specific files or upload entire candidate sets

  3. Automatic analysis processing - Uploaded candidates are immediately evaluated against existing requirements

  4. Desktop file integration - Access and upload files directly from your computer

  5. Streamlined candidate onboarding - Reduce manual effort in candidate addition process

  6. Immediate requirement matching - Newly uploaded candidates are instantly assessed

  • Step-by-Step Instructions

    Accessing Bulk Upload Feature

    Finding Your Target Analysis

    1. Locate Analysis: Find the specific analysis you want to add candidates to

    2. Verify Analysis Setup: Ensure the analysis has the correct requirements configured

    3. Example Context: Navigate to your analysis (e.g., "Finance Manager position")

    4. Confirm Readiness: Verify you're ready to add new candidates to this analysis

  • Initiating Upload Process

    1. Find Add Button: Look for the "Add" button at the top of your analysis screen

    2. Button Location: The Add button is positioned to the left-hand side of your Actions button

    3. Click Add: Click the Add button to open upload options

    4. Select Upload Option: Click "Upload" from the available options

  • Uploading Candidate Files

    File Selection Process

    1. Desktop Access: The system opens your desktop file browser

    2. File Selection Options: You can choose to:

      • Select Individual Files: Choose specific candidate files one by one

      • Bulk Selection: Select multiple candidates simultaneously for batch upload

    3. File Format Support: Upload candidates in supported file formats (typically PDF, DOC, DOCX)

    4. Multiple Selection: Use standard file selection methods (Ctrl+click, Shift+click) for bulk selection

  • Upload Execution

    1. Confirm Selection: Review the files you've selected for upload

    2. Submit Upload: Click "Submit" when satisfied with your file selection

    3. Processing Begins: Popp begins uploading all selected candidate files

    4. Automatic Integration: Candidates are automatically added to your analysis

  • Post-Upload Processing

    Automatic Analysis

    1. Requirement Evaluation: Popp automatically analyses uploaded candidates against your pre-configured requirements

    2. Real-Time Processing: Analysis begins immediately upon successful upload

    3. Requirement Matching: Each candidate is evaluated for requirement fulfillment

    4. Score Generation: Candidates receive scores based on how well they meet your criteria

  • Monitoring Upload Results

    1. Upload Confirmation: System confirms successful candidate addition

    2. Analysis Updates: Your analysis dashboard updates to include new candidates

    3. Candidate Visibility: Newly uploaded candidates appear in your candidate list

    4. Status Tracking: Monitor processing status as analysis completes

  • Upload Best Practices

    File Preparation

    • File Quality: Ensure candidate files are clear and readable

    • Consistent Format: Use consistent file formats for easier processing

    • File Naming: Use clear, descriptive filenames for easy identification

    • File Sise: Ensure files are within acceptable sise limits

  • Batch Management

    • Logical Grouping: Group related candidates for batch upload

    • Processing Capacity: Consider system capacity when uploading large batches

    • Quality Control: Review files before bulk upload to ensure quality

    • Backup Copies: Maintain backup copies of candidate files

  • Analysis Preparation

    • Requirements Review: Verify analysis requirements are properly configured before upload

    • Scoring Criteria: Ensure scoring parameters are set appropriately

    • Mandatory Requirements: Confirm mandatory vs. optional requirements are correctly designated

    • Analysis Readiness: Complete analysis setup before adding candidates

  • Workflow Integration

    Pre-Upload Checklist

    1. Analysis Configuration: Verify requirements, rules, and actions are properly set

    2. File Organisation: Organise candidate files for efficient upload

    3. System Readiness: Ensure adequate system capacity for bulk processing

    4. Quality Verification: Check file quality and completeness

  • Post-Upload Actions

    1. Result Verification: Review upload results and candidate processing

    2. Analysis Review: Examine candidate scores and requirement fulfillment

    3. Status Management: Apply appropriate candidate statuses based on analysis results

    4. Further Processing: Proceed with rules application and actions as needed

  • Efficiency Benefits

    Time Savings

    • Bulk Processing: Upload multiple candidates in single operation

    • Automatic Analysis: Eliminate manual analysis of each candidate

    • Streamlined Workflow: Reduce repetitive tasks in candidate onboarding

    • Faster Results: Get analysis results quickly for large candidate pools

  • Scalability

    • High Volume Handling: Efficiently process large numbers of applications

    • Consistent Processing: Ensure all candidates evaluated using same criteria

    • Resource Optimisation: Make better use of system resources through batch processing

    • Workflow Standardisation: Maintain consistent processes across all candidate uploads

  • Troubleshooting Common Issues

    Upload Problems

    • File Format Issues: Ensure files are in supported formats

    • Size Limitations: Check if files exceed maximum size limits

    • Network Issues: Verify stable internet connection during upload

    • Browser Compatibility: Try different browsers if upload fails

  • Processing Issues

    • Analysis Delays: Allow adequate time for large batch processing

    • Requirement Problems: Verify analysis requirements are properly configured

    • Score Discrepancies: Check requirement definitions if scores seem incorrect

    • System Performance: Consider system load during peak usage times

  • Quick Reference

    Upload Process: Find Analysis → Add Button → Upload → Select Files → Submit

    File Selection:

    • Individual: Select specific candidate files

    • Bulk: Select multiple files simultaneously

    • Desktop Access: Upload directly from computer files

  • Automatic Processing:

    • Immediate analysis against existing requirements

    • Real-time score generation

    • Automatic candidate integration into analysis

  • Best Practices:

    • Prepare files before upload

    • Verify analysis configuration

    • Monitor processing results

    • Maintain file quality standards.